Saltire Facilities Management LTD Privacy Policy

This privacy policy is about how we use and protect your personal information. We may amend this policy from time to time. When that happens, we’ll publish the amended version on our website.

If you would like any more information, or have any comments or questions about our privacy policy, write to us at The Data Team, Saltire Facilities Management Ltd, 10 James Street, Righead Ind Est, Bellshill, ML4 3LU, or email us at data.team@sfml.co.uk .

Your Personal Information

1. How we collect it

Whenever you apply for our products or services or request a quote through our website, we collect some personal data about you. This may include your name, date of birth, address, contact details (including your email address and contact telephone number), payment information, and any other information about you and your property in respect of which services and products may be provided.  We will also collect data from you if you contact us, for example to enquire about our services or report a repair, and keep a record of any contact (including by telephone or email) to ensure we are providing you with a good service, and meeting our regulatory and legal responsibilities.

We do this to improve the quality of services to our customers, and it is also important that we maintain accurate data about them so that we can guard against unauthorised disclosure of personal details to third parties.

Whenever we ask you to provide personal details, and the reason isn’t obvious, we will always explain why.

When we first ask you for your personal information- or when you get a new service or product from us- we’ll give you the opportunity to tell us if you want to receive information from us about our other products and services. It will normally be a box to tick on an application form or contract.

If you change your mind you can opt out of marketing at any time- just write to us at 10 James Street, Righead Industrial Estate, Bellshill, ML4 3LU, or email saltire@sfml.co.uk

2. How we’ll use your information

2.1 Your personal information will be used by us, our employees and agents to:

  • Give you the services you have asked for (which might include the loyalty and incentive schemes we run from time to time)
  • Assess eligibility for services and products (whether provided by us on or on our behalf, and communicate with you to arrange the provision of such services and products
  • Help run and improve our accounts, services and products- ones we’ve provided before, now or in the future
  • Create statistics, test our computer systems, create profiles and marketing opportunities, and analyse customer information. To do these things, we might use information about what you buy from us and how you pay for it. For example what level of cover you have, and what discounts we have offered you.
  • Help prevent and detect debt, fraud and loss
  • Train our staff
  • Get in touch with you about products and services that we are offering. This could be by email, phone text, multimedia message or post

2.2 We may also monitor and record any communication we have with you, like phone conversations and emails. This is just to make sure we’re providing you with a good service and meeting our regulatory and legal responsibilities

3. How we’ll get in touch

We’ll use the contact information you have given us when we need to get in touch. We might email you, give you a ring, send a text, use another form of electronic communication, or send you a letter or information leaflet. We might even visit you in person.

If we’re getting in touch to tell you about offers, we’ll try and use your preferred contact method. We can stop sending you these offers at any time though, you just have to contact us to request this.       

4. Passing your information on

4.1 We may allow other people and organisations to use your information. Why?

  • To give you the services you have asked for, which might include giving information to members of your family, household, anyone acting on your behalf, or other people who have an interest (like your landlord or letting agent)
  • As part of any loyalty or reward schemes
  • To carry out credit reference checks
  • To help find and prevent debt, fraud or loss (by passing your information on to a credit reference agency, for example).
  • To transfer any unpaid debt to another organisation- we’ll give them details about you and that debt

4.2 We will not transfer your data outside the EU. If this was to change, we would notify you in advance, along with the reasons why.

4.3 If we think that you, or anyone in your house, may need extra care (because of age, health, or disability for example), we may record this in our records. We’ll use this information if we feel it is in your vital interests to share with any support organisations such as healthcare organisations, charities, or social services.

4.4 We may also be required to be pass on data to organisations that supervise or regulate the industry. We will try and give anonymised data as much as possible, but in some circumstances it may be necessary to provide personal information.

4.5 If you are applying for credit through us to pay for goods or services, we will share your information with finance lenders. We may also access and use information about you that credit reference and fraud prevention agencies give us to:

  • Check details on applications you make for credit and credit-related services
  • Check your identity
  • Prevent and detect fraud and money laundering
  • Manage credit and credit related accounts or service
  • Recover debt

When credit reference agencies receive a search, they will record this on your credit file (whether your application is successful or not). The credit reference agencies keep records for six years after your account has been closed, you have paid the final debt, or action has been taken against you to recover the debt.

If you want to know what information credit reference and fraud prevention agencies hold about you, you can contact them as below. Information held by each credit reference agency may differ, so it is worthwhile contacting them all. They will charge you a small fee.

  • Call Credit, Consumer Services Team, PO Box 491, Leeds LS3 1WZ.

Tel: 0330 0247574 or visit callcredit.co.uk

  • Equifax Ltd, Customer Service Centre, PO Box 10036, Leicester LE3 4FS

Freephone: 0800 0142955 or visit Equifax.co.uk

  • Experian, Consumer Help Service, PO box 8000, Nottingham NG80 7WF

Tel: 0344 4818000 or visit Experian.co.uk

 If you give us information on behalf of someone else, you are confirming that you have given them the information in this policy, and that they have agreed for us to use their information in the ways we describe in clause 2. If you give us sensitive information about yourself or other people (like health details or details of any criminal convictions) you agree- and confirm the person this information is about has agreed- that we can use the information in the ways set out in this document.

You’re entitled to have a copy of the information we hold on you and you can have any inaccurate information corrected. To request this please contact our Data Team at:

10 James Street, Righead Industrial Estate, Bellshill, ML4 3LU

Email: data.team@sfml.co.uk

5. Protecting your information

We do everything we can to protect your personal data. This includes training our staff to follow our security procedures (like checking your identity when you call us), ensuring all information you enter on our website is done over a secure connection, and storing your data on a system that complies with all laws, regulations and contractual requirements related to information security

6. Cookies

We may use ‘cookies’ to monitor how people use our website. This helps us to understand how our customers and potential customers use our website so we can improve on things like layout, function and design.

How do cookies work? A cookie is a file stored on your computer that records how you have used a website. The next time you visit our website, we can access these files and gauge the size of our audience and levels of repeated use. You can normally alter the settings on your browser to prevent it from accepting cookies. This won’t stop our website from working, but may mean you might not be able to use some of the products and services on it